Month end becomes a chore when dozens of invoices sit in a spreadsheet and nobody knows the batch total without adding them by hand. This free invoice batch totalizer ends that chore: you paste a list of invoices in a simple form, add the tax rate, and the tool gives the invoice count, the subtotal, the tax, the grand total, plus a breakdown grouped by status. Paid, unpaid and overdue amounts appear separately, so you see at once how much money is in, how much is still owed, and how much is late.
The totalizer runs fully in your browser with no account and no download. Paste or type your invoices one per line in the form client name, a vertical bar, amount, a vertical bar, and status, using the same status words for the same meaning, such as paid, unpaid and overdue. Type the tax rate, press Total the batch, and the results show the count, the subtotal, the tax and the grand total, followed by one line per status with its count and sum. Copy those results into your month end notes or accounting sheet in seconds.
A small example shows the whole job in one glance. Four invoices, 250 paid, 180 unpaid, 120 paid and 90 overdue, give a count of 4 and a subtotal of 640. At a 20 percent tax rate, tax is 128 and the grand total is 768. The status breakdown adds the real insight: paid totals 370, unpaid totals 180, and overdue totals 90. Without the breakdown, a single total of 768 hides the fact that 270 is still uncollected, but with it, the follow up list writes itself and the overdue client gets chased first.
Status words are the key to a useful breakdown, so keep them short and consistent across every batch. Use paid only for money actually received, unpaid for invoices sent but not yet due, and overdue for invoices past their due date. Avoid mixing paid, Paid and PAYED, because the tool groups by the exact word you type, and spelling variants will split one status into several lines. Agree the three or four status words with anyone who enters invoices, and write them on a note beside the desk until they become habit.
Batch totals also catch errors that single invoice checks miss, which makes the tool a quiet control step. If the batch subtotal differs from your accounting software, one invoice may be missing, duplicated or typed with a wrong amount, and the status breakdown narrows the search fast. A paid total that looks too high may include an invoice marked paid before the money arrived, while an overdue total that looks too low may hide invoices whose status was never updated. Run the batch weekly, not only at month end, and small errors stay small.
Tax on a batch needs care, because the tool applies one rate to the whole subtotal for a fast total. That fits batches where every invoice shares the same rate, which covers most small businesses. If your batch mixes rates, exempt items or different regions, total each rate group separately and add the group totals together, rather than forcing one rate across everything. Keep the tax figure as a batch estimate for planning, and let your accounting software produce the final tax return figures from the individual invoice records.
This totalizer gives figures for everyday business use and is not professional accounting advice. It stores nothing online, so your client names and invoice amounts stay private on your own device, and it works on phones and computers at no cost. It does not replace accounting software for large volumes, but it gives small businesses a fast, free month end check that fits beside any system. Paste the batch, read the totals, and act on the overdue list before the next batch grows.
Common questions have plain answers. Can I total more than a few invoices? Yes, paste as many lines as you need, and the tool groups them all. What if a line has a bad amount? The tool treats a bad amount as zero and still counts the line, so check any line that looks wrong. Can I group by client instead of status? The breakdown groups by the third field, so put the grouping value there if you need a client view. Try it free below, paste your current invoice list, and see your month end totals in seconds.
Sumador de Lotes de Facturas para Negocios – Totaliza Varias Facturas