The Job Subcontractor Payment Tracker is a free online tool that tracks subcontractor payments per job: agreed, paid and owed, with totals per subcontractor. It runs entirely in your browser, so you do not need to install anything, create an account, or share your client details with anyone. You open the page, type in your own figures and text, and get a clear document or total in seconds. Small business owners often build these documents by hand, and this tool replaces that slow work with a simple form you can reuse for every client.
It is made for main contractors and workshops that pay subcontractors across several jobs. If you run a small business, a trade, a salon, a studio, or a workshop, you already know that clear paperwork protects both sides. A client who sees the price, the scope, and the terms in writing is less likely to dispute them later. A business that tracks costs and time per job knows which jobs make money and which ones only look busy. This tool keeps those facts visible and written down.
You start by entering each payment line with subcontractor name, agreed amount, and paid amount. Use real figures from your own business where you can, not round guesses. If you are unsure about a figure, use your best careful estimate and then test a slightly worse figure as well. That second test shows you how sensitive your result is. A quote that only works when every figure is perfect is a fragile quote, and it is better to find that out here than after you have promised a price.
Take this worked example: Sam with agreed 1500 and paid 900 across two lines, plus Jo with agreed 800 and paid 0. The tool shows Sam owed 600, Jo owed 800, total agreed 2300, total paid 900, and total owed 1400. Notice how the answer is not just one number or one line. It breaks the result into its parts, so you can see where each figure comes from. That breakdown is the useful part, because it tells you which input to change if the final result is too high, too low, or simply unfair for your business or your client.
The result matters because subcontractors remember what they are owed even when you forget, and the tracker keeps you even. Many small businesses look only at the headline figure and forget what sits behind it. A price list can look complete and still miss a service, and a job total can look healthy and still hide a cost line. Reading the full result, not just the headline, is what turns a figure into a decision rather than a hope, and turns a note into a document a client can trust.
A common mistake is paying from memory at month end, so one subcontractor is paid twice and another not at all. It is easy to make because the mistake feels reasonable at the time. A friendly verbal agreement feels faster than writing terms down, and an equal split feels fair without checking the numbers. Both can be true and still cause trouble if the details underneath do not support them. The tool helps you catch that problem before anyone signs or pays, while it is still cheap to fix.
Update the tracker the day you pay, and check owed totals before you promise a new start date. This is a practical habit, not a theory. Run the version you want, then run a second version with a tougher input, such as higher costs, fewer hours, or a shorter deadline. Compare the two results and ask yourself which one you could live with if the next few weeks are slow. The best plan is often not the kindest or the cheapest one. It is the plan that still works when conditions get harder.
There are limits to what a simple tool can do. it totals the lines you enter only, and it cannot find payments you forgot to record. It cannot predict how a client will react, how a job will unfold, or what a court or tax authority will decide in your case. Those questions need real records, written agreements, and professional advice where the stakes are high. What the tool can do is make sure the document and the arithmetic behind your plan are sound, so that if the plan is agreed, the numbers in it are correct.
The figures here are estimates for planning only, not professional financial, legal, or tax advice. Your real prices, costs, terms, and client agreements may differ, and you should check important decisions with your own records or a qualified adviser where needed. Used that way, this free tool is a practical helper for everyday small business paperwork. Enter honest figures, read the full result, test a few versions, and choose the version that is fair, clear, and easy to explain to everyone involved.
El Seguimiento de Pagos a Subcontratistas por Trabajo